2. Personal Data we Collect
We collect the Personal Data you provide to us when creating your AIPPI account or later, e.g. when updating your account information or when contacting us via the contact form (such as your name, username, contact details, profession and title, gender, profile picture, languages, country of residence). We never see your password as it gets encrypted during the creation of your account.
If you attend one of our events we keep a record of your attendance and any feedback you have provided on the event. This will include your name and contact details and potentially information relating to your job title or employer as well as other details of your attendance.
We also collect website usage information that you provide to us when you use our website, including information about your use of the website, for example, using cookies or similar tracking technologies. If you contact us through e-mail, we collect and process Personal Data about you such as your name, email address and other contact details you provided. We keep records of your correspondence with us.
3. Purposes for Processing your Personal Data
We process your Personal Data in relation to the provision of services to interested individuals, Independent Members and members of AIPPI’s National or Regional Groups, including management of your membership in AIPPI International, informing you about activities and events of AIPPI International and management of your participation in such events. We also process your Personal Data for the administrative purposes and to enhance our membership services in the future. Then, we may also use your Personal Data to send you electronic and/or paper form marketing and other materials relating to our events as well as to respond to your requests.
4. Categories of recipients of your Personal Data
Your Personal Data will be used by us and our suppliers (who are obliged to protect your Personal Data to the same extent as we are) to provide you with our services. These suppliers include technology suppliers as well as third-party providers of the services connected with the events you register for.
We also make your contact details available to other members of AIPPI International. As a member organization, we believe it is in your legitimate interest to do so and it does not have a detrimental effect upon you.
We do not sell or otherwise transfer your Personal Data to third parties without your prior consent or as we are required under applicable law or regulation. We do not monitor your behaviour or subject you to profiling or automated decision-making.
(i) Remembering of registered or logged in users
(ii) Tracking pages you visit via Google Analytics or other analytical software tools
(iii) Allow users to upload contents and files to the AIPPI Community (if applicable)
6. Our basis for processing your Personal Data
When processing your Personal Data for the purposes described above, we rely on our legitimate interests in maintaining business-relationships and communicating with you, as a business contact, about our operations and our events and/or another ground for lawful processing of your Personal Data under the applicable laws and regulations.
7. Protecting your Personal Data
We restrict the use and access to your Personal Data to those who have an absolute need-to-know to provide our services. We maintain appropriate technical and organisational measures, including encryption of data in transit and at rest, to preserve the confidentiality and integrity of your Personal Data. All Personal Data is stored exclusively in a secure hosting environment located in Germany, and we ensure compliance with all applicable data protection and security laws.
AIPPI International has a data processing agreement in place with its providers in the US. Any transfer of your Personal Data outside the EEA and Switzerland is conducted in accordance with data processing agreements for which AIPPI International uses EU Model Contractual Clauses approved by the EU Commission, which may be read here.
8. Your Rights
We grant you all individual data protection rights as per the European Union’s General Data Protection Regulation (GDPR), as applicable:
You have the right to be informed by us on any processing of your Personal Data and obtain a copy thereof to verify the lawfulness of processing (right of access). If you are affected by incorrect or incomplete Personal Data, you may request rectification or completion of any relevant data (right to rectification). You may request the deletion of your Personal Data (right to erasure) or a temporary restriction of processing in certain cases (right to restriction of processing). You may also object to the processing of your Personal Data (right to object), and you have the right to receive your Personal Data in a structured, commonly used and machine-readable format or have your Personal Data transferred to another data controller if technically feasible (right to data portability).
9. Retaining your Personal Data
We store your Personal Data only for as long as necessary to provide you with our services. Your AIPPI account can be deleted at any time upon instruction provided to AIPPI International. A user deletion request results in the user’s Personal Data being removed from AIPPI International’s database and those of any National or Regional Group, by consequence the AIPPI membership will be deleted, unless retention is required by applicable laws or regulations.
In case you are dissatisfied with any aspect of processing of your Personal Data, we would like to understand how we can remedy the issue. Please contact us at dataprotection[at]aippi.org.
You also have the right to contact the data protection supervisory authority in your country of residence. Our EU representative can be reached at the following address:
AIPPI Executive Director